|Risk Assessment Forms||
The General Risk Assessment Form is to be used for all hazards, with exception of Chemical, DSE, Pregnancy and Workplace Stress for which there are specific risk assessment forms as found below.
Specific Risk Assessment Forms
|Guidance on Completion of Risk Assessment Forms||General Risk Assessment Form|
H&S Risk Assessment process is based on the QAVD Integrated Risk Management Framework.
For more information see www.hse.ie/eng/about/qavd/riskmanagement/risk-management-documentation/
Level 1 Audit Tool
Audit refers to a base line audit completed at ward/department level. Please see link below.
Level 2 Audit Tool
This Level 2 Health and Safety Audit Tool is the second in a suite of five audit tools. The purpose of this audit tool is to provide assurance to senior managers of compliance with the HSE Safety Management System.
The audit tool should be used by General Managers/Service Manager or equivalent to evaluate their compliance.
The audit will systematically assess the systems in place and measure against HSE current policy and national legislation. It requires the co-operation of the GM/Manager of the service and all members of the Executive Management Team in order to be effective. For a copy of the audit tool click on the link below.
Health & Safety Committees
This audit tool can be used by hospital and service areas to audit their own local committees to ensure they are in compliance with the HSE’s statutory obligations under the Safety Health & Welfare at Work 2005. Section 26 (1) of the Safety, Health and Welfare at Work Act, 2005 requires employers to consult with his or her employees, their safety representatives or both as appropriate about establishing arrangements to secure co-operation on safety, health and welfare in the workplace.
This audit tool is based on The National Health & Safety Function Guideline Document – Health & Safety Consultation – Guidance for the Establishment of Local Health & Safety Committees which provides information on the purpose, management and documentation required for these type of committees.
The National Health & Safety Function, Audit and Inspection Team, will also use this document when auditing Safety Committees as part of a national programme of audits.
Should you require advice in relation to the audit tool please contact the helpdesk.
Section 26, of the Safety, Health and Welfare at Work Act, 2005, requires employers to put in place a safety consultation programme that facilitates participation by all employees in safety and health matters. In line with the HSE’s Corporate Safety Statement and governance arrangements a safety committee is established at local level which includes balanced representation between management and employees, to include Safety Representatives. The number of members provides for a compact and workable group. Provision is also made for employees to select / elect a Safety Representative.
The Safety, Health & Welfare at Work Act, 2005 states that the Safety Representative may:
- Make representations to their employer on any aspects of safety, health and welfare at the place of work
- Inspect the place of work after giving reasonable notice to their employer. The frequency and schedule of inspections must be agreed between the Safety Representative and the employer in advance
- Inspect the place of work in the event of an accident, dangerous occurrence or a situation of imminent danger or risk to health and safety
- Investigate accidents and dangerous occurrences provided they do not interfere with or obstruct any person fulfilling their legal duty
- After giving reasonable notice to their employer, investigate complaints made by employees whom they represent
- Accompany a Health and Safety Authority (H.S.A.) Inspector on a tour of inspection
- At the discretion of the H.S.A. Inspector, accompany the Inspector while they are investigating an incident or dangerous occurrence
- Make oral or written representations to the H.S.A. Inspectors on matters relating to safety health and welfare at the place of work
- Receive advice and information from the H.S.A. Inspectors on matters relating to safety health and welfare at the place of work
- Consult and liaise with other Safety Representatives appointed in the organisation
- Safety Representatives shall be given reasonable time off, without loss of remuneration, to discharge their functions as a Safety Representative and to acquire appropriate knowledge and training
- Safety Representatives shall be given relevant information to allow them fulfil their function properly, this will include information on risks assessments, information on reportable accidents and dangerous occurrences and information resulting from experience of applying protective and preventative measures required under the relevant statutory provisions
- Safety Representatives must be notified by management when management becomes aware that a H.S.A. Inspector is visiting the site for the purpose of an inspection
For further information please see Guidance documents below on the Selection/Election of Safety Representatives and Supporting Documentation
Display Screen Equipment (DSE) Campaign
This is a topic commonly referred to the national health & safety helpdesk where staff have queries on entitlements, risk assessments and on workstation ergonomics. As a follow-up to the recent release of the Safety Alert 008:00, “Use of Display Screen Equipment” and to address these and other queries, the NHSF developed a targeted campaign titled “Get Up and Move”. This campaign seeks to reduce the potential harm to DSE workers by raising awareness of the sources of risk.
The NHSF have developed a suite of supporting documentation and resources (see below) to enable managers and employees to be better informed of and ensure the safe use of DSE. These information resources include the following;
- Display Screen Equipment Risk Assessment Form
- Display Screen Equipment (DSE); FAQ
- Office Accommodation; FAQ
- Safety Checklist for Office Environments
- DSE Campaign/Information Slides
- Fast Fact Ergonomic Tips for a Healthier Workspace
- Fast Fact Ergonomics
The use of the information resources developed for this campaign will further raise the awareness of potential issues with DSE work and review what must be done to reduce such risks. The DSE campaign slides can be run as a display piece in general staffing areas and/or can be used to refresh manager’s responsibilities regarding display screen equipment.